How to Track Grades and GPA in Notion (2025 Student Guide)

 

Keeping track of your grades and GPA throughout the semester is essential for academic success. Whether you’re a college student aiming for honors or a high school student trying to maintain consistency, knowing where you stand academically empowers you to take action early.

Notion, the all-in-one productivity tool, can help you build a customized and dynamic grade tracker that not only records your marks but also calculates your GPA automatically.

In this blog, you’ll learn step-by-step how to set up your Grade Tracker in Notion, calculate your GPA, and monitor your progress like a pro — with templates, screenshots, and tips.

🎯 Why Track Grades and GPA in Notion?

Unlike traditional spreadsheets, Notion gives you:

• A centralized system to manage courses, grades, and assignments.
• Easy-to-use database features for calculations.
• Aesthetic and user-friendly interface that’s also mobile-friendly.
• Ability to link your assignment tracker and course dashboard with your grade records.

✅ Ideal for:

• University students
• High schoolers
• Online learners
• Homeschool students
• Study groups or academic coaches

📘 Step-by-Step: Set Up a Grade Tracker in Notion

✅ Step 1: Create a “Grade Tracker” Database

Start with a table database and name it “My Grades”.

Recommended Columns:

Course	Assignment	Weight (%)	Grade (Raw)	Grade (%)	GPA Points	Semester

Explanation:

• Course: Subject or class (e.g., Calculus, English Literature)
• Assignment: Assignment or exam name
• Weight (%): Contribution of assignment to the final grade
• Grade (Raw): Marks obtained
• Grade (%): Formula column for percentage
• GPA Points: GPA value assigned
• Semester: Term in which course is taken

✅ Step 2: Add Formulas to Automate Calculations

📐 Formula for Grade (%):

prop(“Grade (Raw)”) / 100 * prop(“Weight (%)”)

Or adjust it based on your grading scale.

🧮 Formula for GPA Points (Example: 4.0 scale):

if(prop(“Grade (%)”) >= 90, 4, if(prop(“Grade (%)”) >= 80, 3, if(prop(“Grade (%)”) >= 70, 2, if(prop(“Grade (%)”) >= 60, 1, 0))))

You can customize the GPA scale to match your university’s standard.

✅ Step 3: Group by Course or Semester

Use Notion’s “Group” feature to group the table by Course or Semester. This lets you easily see performance breakdowns per subject or term.

📊 Set Up a GPA Dashboard in Notion

To track your GPA semester-by-semester and cumulatively, create another table called “GPA Tracker.”

Columns:

Semester	Total Credit Hours	Total GPA Points	GPA

Add Formulas:

• GPA = Total GPA Points / Total Credit Hours

You can manually input data here based on what your “Grades” table shows — or link databases using rollups if you want automation.

🧠 Linking Grades to Assignments and Courses

To create a powerful academic dashboard, link your Grade Tracker with:

• 🎯 Assignment Tracker
• 📚 Course Database
• 📆 Semester Calendar

You’ll be able to:

• Click into a course and instantly view grades.
• Monitor assignment status and performance together.
• Automatically calculate course averages.

🖼 Example Layout: Notion Student Dashboard

Here’s how your academic dashboard might look:

Dashboard Includes:

• 📅 Upcoming Deadlines Calendar
• 📝 Assignment Progress (linked from grade table)
• 📘 GPA Summary (linked via rollups)
• 🎯 Weekly Goals
• 📈 Grade Trends Chart (using visual widgets)

📌 Tips for Effective Grade Tracking

1. Update Weekly: Make it part of your Sunday planning session.
2. Be Honest: Record grades as they come—even if they’re not ideal.
3. Use Emojis or Color Tags: Green for As, Yellow for Bs, etc.
4. Filter by Urgent Grades: Use filters to focus on low grades or high-weight items.
5. Export for Backup: Download or export data monthly for security.

🔄 Automate with Rollups and Relations

To take it to the next level:

• Link your Course Database with your Grades Table.
• Add a Rollup in the Course database to calculate Average Grade or GPA.

This automation saves time and ensures everything stays up to date.

📚 Useful Templates (Free & Premium)

Looking to get started fast? Try these ready-to-use templates:

1. 📓 Student GPA Tracker – Track grades, GPA, and weighted assignments.
2. 📘 Academic Dashboard – Link courses, assignments, exams, and grades.
3. 🧮 College GPA Calculator – Designed for 4.0 GPA scale systems.
4. 🧑‍🎓 All-in-One Student OS – Full academic productivity system.

✍️ Real Student Use Case: Sara’s Success with Notion GPA Tracker

Sara, a junior studying Computer Science, built her GPA system using Notion. She says:

“Using Notion has helped me visualize my academic performance in real-time. I know exactly which course needs more effort before it’s too late. Plus, GPA calculation is now automatic!”

Her setup includes:

• Course-specific grade databases
• Linked resources and notes
• GPA dashboard for each semester

The result? Improved clarity, better performance, and less end-of-semester stress.

❌ Mistakes to Avoid

• Overcomplicating the system — start simple, expand later.
• Inconsistent data entry — schedule time to update.
• Ignoring weights — GPA calculation requires accuracy.
• No backup — keep a local or cloud export just in case.

🧾 Final Thoughts: Notion Makes GPA Tracking Easy

Tracking your grades and GPA doesn’t need to be stressful or disorganized.

With Notion, you can:

• Customize your system for your unique needs
• Automate GPA calculations
• Keep everything—assignments, exams, grades, and deadlines—in one place
• Visualize progress and act before it’s too late

🎓 Whether you’re aiming for straight As or trying to get back on track, a Notion GPA Tracker gives you the insight and control you need to succeed.

🔗 Explore Templates on Notion Nest

Check out these tools made just for students like you:

• 🎓 Student Grade + GPA Tracker
• 🧾 Assignment + Exam Calendar
• 🧠 Semester Study OS
• 📚 Smart Notes Organizer